Wednesday, 22 May 2019

A Cut above the Rest? 7 Top Tips for Hiring a Secure Shredding Company

With the advent of GDPR, data-protection has never been more under the spotlight. To make sure your business is on the ball when it comes to confidential waste management, finding a reliable, secure and professional shredding company has to be a key business priority.

To help you narrow the field, we’ve compiled a list of 7 essential things to look out for when it comes to outsourcing the disposal of sensitive data and documentation – from accreditation and processes to equipment and customer service. Don’t forget, number 6 can be an absolute deal breaker.

Your quick-look checklist

  1. BS EN 15713
  2. ISO 9001 and ISO 14001
  3. Cross-cut shredders
  4. Chain of custody
  5. Certificate of destruction
  6. Customer references
  7. Location
  1. Look for BS EN 15713

Any company charged with the collection, transportation or destruction of confidential waste has to meet BS EN 15713 standards.

By subscribing to these standards, a shredding company is committing to safeguard the confidentiality of any documents they are destroying on your behalf. Their processes will be continually audited to minimise any risks to your business.

  1. Get to know their ISO

The correct ISO accreditation is a key indication of a trustworthy and reliable service. An international mark of quality, a shredding company with an ISO 9001 certificate will have had its processes, practices and approach fully independently audited.

ISO 14001 is a mark of commitment to minimising their environmental impact, giving you peace of mind that your waste will be recycled appropriately.

  1. Choose cross-cut shredders

Cross-cut shredding is the safest way to destroy confidential information. Unlike traditional strip shredders, cross-cut shredding reduces documents to tiny, unrecoverable particles. They are also capable of destroying other media, like CDs.

  1. Chain of custody is key

Safeguarding your confidential waste starts well before it is picked up by your shredding company.

To ensure secure and seamless chain of custody, insist on the provision of lockable containers to store your waste in prior to pick up and a data security risk assessment. It’s also worth enquiring about the background screening process of any staff involved in the transportation or destruction of your waste.

  1. Ask for a certificate of destruction

Reputable shredding companies will stay on top of their paperwork. And they’ll help you keep up to date with yours. Every disposal should be logged with a certificate of destruction to help you keep track of your waste output and confirm its secure disposal.

  1. Good references go a long way

A reputable shredding company should be more than happy to share testimonials from other happy customers. Hearing from other customers is a great way to gauge the levels of service you’re likely to encounter. Plus, you’ll get a good feel for the calibre of the other businesses they are used to dealing with.

  1. Location, location, location

It may sound obvious. But finding a shredding centre based as close to your business as possible will save all parties time, effort and money.

It’s also worth considering whether you would prefer a shredding company which will take your waste away for destruction, or one that will perform the actual onsite shredding at your office.

There you have it. 7 simple tips to help you find the perfect shredding partner to keep your business data-protection compliant.